A: Review attached and/or included requirements for approval of applicable product, equipment, processes, and procedures, if applicable. 

B: Supplier must have qualified personnel to perform set tasks, if applicable. 

C: Supplier’s Quality Management System shall be compliant to the applicable AS9100/ISO 9000 standard and/or Mil-I-45208. Calibration must be compliant to ISO 17025:2005.

D: If applicable, review attached and/or included process requirements, inspection instructions or other applicable specs/drawings/technical data. All parts shall be supplied to the newest revision of the specification unless otherwise noted on PO. 

E: Review and agree to the clauses, specifications, and all requirements on the Purchase order. 

F: Supplier shall maintain test data on file for a minimum of 10 years, if applicable. 

G: Any non-conforming product must be approved by Sundown prior to shipping. When preapproved to ship nonconforming material, the acknowledgment letter must be included with the shipment and attached to the packing slip. 

H: All products are subject to final inspection and acceptance by Sundown at destination, notwithstanding any payment or prior inspection at source. 

I: Any changes in product and/or process definitions require Sundown approval in writing. For products designed by Supplier, Supplier shall notify Sundown no later than 180 days before the effective date of products that will become obsolete or superseded. 

J: Sundown, Sundown’s customer, and/or any regulatory authorities have the right of access to all facilities involved in this order; including all applicable records. 

K: Supplier must flow down requirements and/or key characteristics in the purchasing documents to sub-tier suppliers, as applicable. 

L: Supplier shall comply with all applicable laws, ordinances, rules, and regulations; Federal, State and Local, including and without limitation: The Arms Export Control Act, the International Traffic in Arms regulations, and the Foreign Corrupt Practices Act. 

Compliance shall be a material requirement for each Purchase Order. Supplier agrees to notify Sundown if any products supplied to Sundown are restricted by export control laws or regulations. 

M: Sundown’s supplier is required to maintain a documented FOD program, which assures that work is accomplished in a manner preventing foreign objects or materials from entering and remaining in deliverable items. Any non-conformances arising as a result of FOD issues will be fully investigated for potential impact. 

N: Sundown requires all products supplied on this purchase order to be in compliance with Section 1502 of the Dodd-Frank Act. The supplier warrants that they do not supply Sundown with any “conflict minerals” (Gold, Tin, Tantalum, and Tungsten) from the Democratic Republic of the Congo (DRC) or its adjoining countries. 

O: The Supplier shall include with each shipment the manufacturer’s C of C, Test Reports, unless otherwise noted on the purchase order, or approved by Sundown prior to shipment. The supplier and manufacturer’s C of C and TR’s shall include the following at a minimum: 

1) Manufacturer’s name and address

2) Manufacturer’s part number

        3) Batch/Lot identification for the item(s) such as: date codes, lot codes, serializations, or other batch identifications

4) Date of Manufacturer (DOM) and Date of Expiration (DOE), if applicable

5) Signature/stamp with name and title of supplier’s authorized personnel

6)Certified to the applicable specification/drawing and revision level 

P: All product supplied is to be labeled in a manner as to be readily available with all pertinent information pertaining to the product. At a minimum, product labels should include the following: part number, description, quantity, lot/batch number and DOM/DOE (if applicable). 

Q: All material shall be in compliance with the current European Union Regulation for Registration, Evaluation, Authorization, and Restriction of Chemicals (REACH). Suppliers are required to notify Sundown, in writing, within 2 business days of acceptance of this purchase order if any items(s) are not REACH compliant. The European Chemicals Agency (ECHA) has added a candidate list of all chemicals that are considered SVHCs on their website. The suppliers and manufacturer’s C of C shall state Compliance or Non-Compliance for all part numbers shipped. 

R: All material shall be in compliance with the current European Union Regulation for the Restriction of Hazardous Substances (RoHS). Suppliers are required to notify Sundown, in writing, within 2 business days of acceptance of this purchase order if any items(s) are not RoHS compliant. The suppliers and manufacturer’s C of C shall state Compliance or Non-Compliance for all part numbers shipped. The RoHS restricted substances and limits are as follows: 

1. Lead (Pb): < 1000 ppm
2. Mercury (Hg): < 1000 ppm 
3. Cadmium (Cd): < 100 pm 
4. Hexavalent Chromium: (Cr VI) < 1000 ppm
5. Polybrominated Biphenyls (PBB): < 1000 ppm 
6. Polybrominated Diphenyl Ethers (PBDE): < 1000 ppm 
7. Bis (2-Ethylhexyl) phthalate (DEHP): < 1000 ppm 
8. Benzyl butyl phthalate (BBP): < 1000 ppm 
9. Dibutyl phthalate (DBP): < 1000 ppm 
10. Diisobutyl phthalate (DIBP): < 1000 ppm 

S: A copy of all paperwork (i.e.: Packing Slip and Test Data) for any drop shipments to a location other than Sundown Industrial Services, LLC., 1535 Market Dr. Arab, AL, 35016 is to be sent to Sundown’s purchasing department (jenny@sundownco.com) prior to shipping. 

T: The Supplier’s organization shall plan, implement, and control the processes needed to assure product safety during the entire product life cycle, as appropriate to the organization and the product. 

U: Sundown has a company “Code of Ethics” and is committed to conducting its business in an ethical, impartial, and professional manner. Sundown expects the Supplier to conduct business in a fair, impartial, and ethical manner; upholding “ethical business standards”. Sundown further expects, should Supplier have cause and/or reason to believe that Sundown and/or any employee/agent of Sundown has behaved improperly or handled anything unethically under this contract, Supplier, if warranted, is requested to report such behavior to the appropriate person, up to and including the President of Sundown. 

V: Product conformity and Safety - The supplier should ensure that their employees are aware of their contribution to product or service conformity and their contribution to product safety.

W: Parts are not to be marked with “FAA/PMA” or “PMA” directly on the article, on part packaging or on accompanying paperwork unless specifically requested or allowed on the Sundown Purchase Order. 

X: Supplier shall supply products that are not and do not contain suspect/counterfeit parts. Supplier shall have a counterfeit risk mitigation process in accordance with industry standards such as AS5553 or AS6174. Chain of ownership must be verifiable and available upon request. 

Y: Supplier certifies that it is in compliance with all federal, state or provincial laws, including but not limited to the U.S. Occupational Safety and Health Act of 1970 (OSHA) or the Canadian Hazardous Products Act as applicable. Furthermore, if the products purchased herein are considered toxic or hazardous as defined in the above set of regulations, Supplier shall provide a copy of the Safety Data Sheet (SDS) with each shipment or as otherwise specified on the order. 

Z: -0%, +10%

AA: +/- 0%

BB: CONTINUOUS LENGTHS ONLY

CC: ONE LENGTH PER SPOOL

DD: BOTH ENDS EXPOSED

EE: SPARK TESTING REQUIRED



FF: FIRST ARTICLE REQUIRED